Welcome Workdays Enhances Real Estate Operations with PolyAPI

PolyAPI enabled Welcome Workdays to seamlessly integrate legacy and modern digital services, enhancing operational efficiency and improving tenant experiences while setting the stage for future scalability and innovation.

A Leading Real Estate Platform Faces a Complex Challenge

Welcome Workdays (WW), a service platform for commercial real estate, was founded in 2023 by Entra, Storebrand Eiendom, and Malling & Co. to create “One digital platform for a more flexible workplace.” The company aimed to revolutionize real estate operations by streamlining room bookings, digital access, and visitor management services.

However, WW faced a significant hurdle: integrating disparate systems while maintaining strict GDPR compliance, tenant control, and seamless user communication. Their existing setup, though functional, was rigid, inefficient, and prone to technical debt, making it difficult to adapt to customer needs. Without a scalable solution, modernization efforts risked stalling.

Why PolyAPI?

WW evaluated multiple solutions before selecting PolyAPI for its scalable middleware capabilities and developer-focused integration approach. PolyAPI offered a low-code, high-performance solution that enabled just-in-time integrations, drastically reducing implementation time.

“We needed a platform that could streamline integrations without adding complexity. PolyAPI delivered exactly that—efficient, scalable, and secure,” shared Arturo Viveros, CTO of Welcome Workdays.

From Complexity to Seamless Operations

The PolyAPI team worked closely with WW to map out workflows, identify inefficiencies, and implement automated service integrations that replaced outdated manual processes. This modular, API-driven approach allowed WW to:

• Connect diverse systems seamlessly without disrupting existing operations.
• Eliminate technical debt by replacing legacy code with modern, adaptable architecture.
• Ensure security and GDPR compliance across all integrations, protecting sensitive data.

By leveraging PolyAPI’s flexibility, WW rapidly deployed integrations in under two weeks, which traditionally took months.

Operational Efficiency and Enhanced Tenant Experiences

The adoption of PolyAPI brought measurable benefits to Welcome Workdays:

• Rapid Deployment – Integration timelines were slashed from months to weeks, accelerating digital transformation.
• Operational Efficiency – Automated workflows reduced manual intervention, freeing teams to focus on strategic growth.
• Improved Tenant Experiences – A more responsive, user-friendly platform enhanced service delivery and increased satisfaction.
• Real-Time Troubleshooting – PolyAPI enabled quick identification of integration issues, preventing disruptions and improving reliability.

Unlocking New Opportunities

Beyond solving immediate integration challenges, PolyAPI positioned WW for future expansion. With a robust, scalable architecture in place, WW can now integrate additional digital services, including:

• Smart building solutions for real-time occupancy management.
• Advanced analytics to optimize space utilization and operational efficiency.
• Expanded automation for lease management, maintenance scheduling, and more.

Viveros added, “PolyAPI didn’t just solve our integration problems, it gave us a future-proof foundation for continued innovation.” 

Why PolyAPI is the Right Choice for Real Estate Tech

For companies navigating the challenges of integrating legacy systems with modern cloud solutions, PolyAPI provides more than just a middleware solution, it’s an engineering partner that streamlines digital transformation.

By minimizing technical roadblocks, reducing operational friction, and enhancing scalability, PolyAPI enables real estate platforms like WW to focus on delivering exceptional tenant experiences while future-proofing their operations.

With PolyAPI, Welcome Workdays has transformed a daunting integration challenge into a launchpad for innovation, solidifying its place as a leader in the next generation of real estate technology.